When your company is growing by leaps and bounds, the most challenging part of scaling growth is finding a new office space that can accommodate your ever-increasing personnel and equipment. Office moving induces a lot of stress given several tasks to be done within a short time. Taking the help of a professional team of movers and packers can make the move quicker and hassle-free for your business and staff.
We at E-Movers, a top moving company in Doha, have put together an office shifting service guide to help you execute the move smoothly:
Inform employees early
Often, the success of a relocation project is reliant upon the human elements of a move. Keeping employees informed in advance will help them relieve anxiety associated with the move and prepare them for the changes to follow. By communicating early, you also garner their support to pack their office and desk content. Encourage each employee to pack their personal items and move them privately.
Pack and label office inventory
Take account of all your office stuff including files, equipment, and furnishings. Pack them up in boxes and ensure you label everything properly. This way you can ensure that when you arrive at your new office, you’ll instantly know the components of each box and where they need to be placed.
Formulate an IT Plan
Moving IT equipment can be the most taxing and risky part of any office move. Get your IT administrator to devise a checklist to arrange and supervise the shifting of technical devices with least interruptions to your services. This will save you time and money, as well as keep your employees and clients happy.
Also, if any of your existing equipment is outdated, moving may be a great time to sell it to scrap and purchase new ones. Assess any additional requirements for cabling, power outlets and electrical accessories so that connections are up and running soon after moving.
Decommissioning office furniture
When you vacate an office space, you are responsible for returning it to its original condition in accordance with your lease or rental contract. This includes a cleaning service and minor repairs in addition to removing all your furniture. Roping in professional movers in Qatar can help with office furniture moving, which requires the dismantling of workstations, desks, and cabinets. At the new office, the team will assist you with the furniture installation and furniture reconfiguration quickly setting the office quickly for work resumption.
Notify clients and business partners
When it comes to communicating a change in office address, clarity and timing are critical. We recommend sending a ‘We’re moving’ notice to clients a minimum of 2 weeks before your move-in date. Make sure your service providers from banks to insurance companies and suppliers are aware of your relocation project as early as possible. Also, immediately after moving, update the new address and contact numbers on your website, online directories, and Google My Business profiles. Transfer any cleaning services, deliveries or subscriptions to your new address.
Hire professional movers
Once the move date is fixed, book office moving services from a professional Qatar moving company. Reliable Doha movers and packers adhere to all safety protocols to ensure no damage to your goods during transit. Professional office relocation services utilize time-tested equipment and packing supplies to make the move quick and efficient. You need not worry about anything as their project coordinator will plan the relocation from packing, moving furniture, electrical equipment and more.
As experienced furniture movers, they offer removal services and disposal of unwanted fixtures, furniture or cables; and even basic cleaning services after vacating the office. You can also opt for secure storage solutions in Qatar if the new office isn’t ready or to declutter the space.
We hope these useful tips will make your office move a smooth one.
If you’re looking for reputed movers in Doha who are well versed in moving offices of varied sizes, look no further than E-Movers, a trusted moving company. As one of the best movers in Qatar, we are your go to source for all relocation needs – from corporate offices, warehouses to libraries– we have seen it all. We’re confident that we can provide you with the highest level of office moving services in the industry.
Call us today on 8009003 and book your next office move.